{"id":34748,"date":"2026-01-08T11:27:59","date_gmt":"2026-01-08T10:27:59","guid":{"rendered":"https:\/\/www.qintesi.com\/?post_type=portfolio&#038;p=34748"},"modified":"2026-01-08T11:52:57","modified_gmt":"2026-01-08T10:52:57","slug":"gdpr-data-retention-in-s-4hana-implementation-of-the-qintesi-solution-for-data-anonymization-in-public-utilities","status":"publish","type":"portfolio","link":"https:\/\/www.qintesi.com\/en\/portfolio\/gdpr-data-retention-in-s-4hana-implementation-of-the-qintesi-solution-for-data-anonymization-in-public-utilities\/","title":{"rendered":"GDPR data retention in S\/4HANA: implementation of the Qintesi solution for data anonymization in public utilities"},"content":{"rendered":"<div data-elementor-type=\"wp-post\" data-elementor-id=\"34748\" class=\"elementor elementor-34748 elementor-34733\" data-elementor-post-type=\"portfolio\">\n\t\t\t\t\t\t<section data-particle_enable=\"false\" data-particle-mobile-disabled=\"false\" class=\"elementor-section elementor-top-section elementor-element elementor-element-244c8c7a elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"244c8c7a\" data-element_type=\"section\" data-e-type=\"section\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-73c1712a\" data-id=\"73c1712a\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-6ee78851 elementor-widget elementor-widget-text-editor\" data-id=\"6ee78851\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<h4>Challenge<\/h4>\n<p>A leading company in the Mobility and Public Services sector, currently migrating to <strong>SAP S\/4HANA<\/strong>, needed to ensure full compliance with <strong>EU Regulation 2016\/679 (GDPR)<\/strong>, particularly in relation to the right to be forgotten and the protection of the personal data of its customers and suppliers. The previous features used for data anonymization would no longer be supported in the new S\/4HANA environment. The challenge was to implement a smart and simple solution that would allow the anonymization of personal data throughout the SAP supply chain (including development and testing), in accordance with the customer&#8217;s anonymization process, without negatively impacting the integrity and consistency of accounting and service data, and without requiring additional licensing costs and system activities.<\/p>\n<h4>Solution<\/h4>\n<p>The solution adopted consists of<strong> implementing the GDPR Cockpit<\/strong>, a custom tool developed in <strong>ABAP (both SAP Ecc and S\/4HANA)<\/strong> by Qintesi, which can be extended in<strong> SAP Fiori\\BTP<\/strong> and has already been successfully implemented for other large account customers. The tool is designed as an accelerator for the implementation of the anonymization process, with the aim of minimizing the impact on services and the integrity of accounting data and centralizing the basic functions for performing masking, scrambling, deleting, anonymization, etc.<\/p>\n<p>The Cockpit consists of a \u201cCore\u201d component for basic functionality and a \u201cContext\u201d component for customer-specific contextualization, such as Data Lineage, Anonymization Drivers, masking rules, etc.<\/p>\n<p>The basic process in a production environment can be divided into five main macro-phases:<\/p>\n<ol>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><strong>Identification of subjects to be anonymized<\/strong>: an extractor selects \u201ccandidates for oblivion\u201d (personal data of customers\/suppliers who are natural persons, business partners) based on retention requirements such as the absence of transactions in SAP in the last 9 years.<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><strong>Confirmation by the user (Owner)<\/strong>: the user views the extracted list and can confirm or remove subjects, for example in the event of a dispute.<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><strong>Anonymization run execution<\/strong>: the tool applies the rules directly to the database, using an encryption algorithm of your choice (AES with a 256-bit key by default). After the run, the data is no longer readable and fields containing personal data are masked, for example with \u201cXXX,\u201d or encrypted.<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><strong>Final user verification<\/strong> with reports available for audit purposes.<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><strong>Rollback<\/strong>: in the event of errors, data can be restored, provided that the encryption keys have not been permanently deleted. The rollback window has been set at one year, after which the deletion of keys is irreversible, guaranteeing the right to be forgotten without deleting transactional data and compromising accounting consistency.<\/li>\n<\/ol>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t<div data-particle_enable=\"false\" data-particle-mobile-disabled=\"false\" class=\"elementor-element elementor-element-dd02ad1 e-flex e-con-boxed e-con e-parent\" data-id=\"dd02ad1\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t\t\t<div class=\"elementor-element elementor-element-787937f elementor-widget elementor-widget-image\" data-id=\"787937f\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"image.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<img fetchpriority=\"high\" decoding=\"async\" width=\"800\" height=\"319\" src=\"https:\/\/www.qintesi.com\/wp-content\/uploads\/2026\/01\/Screenshot-2026-01-08-102551.png\" class=\"attachment-large size-large wp-image-34736\" alt=\"\" srcset=\"https:\/\/www.qintesi.com\/wp-content\/uploads\/2026\/01\/Screenshot-2026-01-08-102551.png 942w,  https:\/\/www.qintesi.com\/wp-content\/uploads\/2026\/01\/Screenshot-2026-01-08-102551-300x120.png 300w,  https:\/\/www.qintesi.com\/wp-content\/uploads\/2026\/01\/Screenshot-2026-01-08-102551-768x307.png 768w,  https:\/\/www.qintesi.com\/wp-content\/uploads\/2026\/01\/Screenshot-2026-01-08-102551-500x200.png 500w,  https:\/\/www.qintesi.com\/wp-content\/uploads\/2026\/01\/Screenshot-2026-01-08-102551-800x319.png 800w\" sizes=\"(max-width: 800px) 100vw, 800px\" \/>\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div data-particle_enable=\"false\" data-particle-mobile-disabled=\"false\" class=\"elementor-element elementor-element-07fdede e-flex e-con-boxed e-con e-parent\" data-id=\"07fdede\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t\t\t<div class=\"elementor-element elementor-element-a707ab4 elementor-widget elementor-widget-text-editor\" data-id=\"a707ab4\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>This methodology has therefore enabled compliance with the GDPR to be achieved while maintaining the integrity of transactional data for historical and accounting purposes.<\/p>\n<p>In the lower environments, Development and Quality, the tool has been used to anonymize personal data across the entire database using the scrumbling technique, with no possibility of rollback.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<section data-particle_enable=\"false\" data-particle-mobile-disabled=\"false\" class=\"elementor-section elementor-top-section elementor-element elementor-element-6114cc77 elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"6114cc77\" data-element_type=\"section\" data-e-type=\"section\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-7c16d4d0\" data-id=\"7c16d4d0\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-2b362ba9 elementor-widget elementor-widget-heading\" data-id=\"2b362ba9\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h4 class=\"elementor-heading-title elementor-size-default\">Results<\/h4>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-333a45bf elementor-align-start elementor-icon-list--layout-traditional elementor-list-item-link-full_width elementor-widget elementor-widget-icon-list\" data-id=\"333a45bf\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"icon-list.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<ul class=\"elementor-icon-list-items\">\n\t\t\t\t\t\t\t<li class=\"elementor-icon-list-item\">\n\t\t\t\t\t\t\t\t\t\t\t<span class=\"elementor-icon-list-icon\">\n\t\t\t\t\t\t\t<i aria-hidden=\"true\" class=\"fas fa-check\"><\/i>\t\t\t\t\t\t<\/span>\n\t\t\t\t\t\t\t\t\t\t<span class=\"elementor-icon-list-text\">Compliance with the GDPR Regulation is guaranteed in the SAP S\/4HANA environment, in particular with regard to the right to be forgotten, even in response to specific requests from the data subject (run on demand).<\/span>\n\t\t\t\t\t\t\t\t\t<\/li>\n\t\t\t\t\t\t\t\t<li class=\"elementor-icon-list-item\">\n\t\t\t\t\t\t\t\t\t\t\t<span class=\"elementor-icon-list-icon\">\n\t\t\t\t\t\t\t<i aria-hidden=\"true\" class=\"fas fa-check\"><\/i>\t\t\t\t\t\t<\/span>\n\t\t\t\t\t\t\t\t\t\t<span class=\"elementor-icon-list-text\">Implementation of a custom solution that did not require the purchase of additional licenses or system activities<\/span>\n\t\t\t\t\t\t\t\t\t<\/li>\n\t\t\t\t\t\t\t\t<li class=\"elementor-icon-list-item\">\n\t\t\t\t\t\t\t\t\t\t\t<span class=\"elementor-icon-list-icon\">\n\t\t\t\t\t\t\t<i aria-hidden=\"true\" class=\"fas fa-check\"><\/i>\t\t\t\t\t\t<\/span>\n\t\t\t\t\t\t\t\t\t\t<span class=\"elementor-icon-list-text\">Ensuring the consistency of accounting and service data by anonymizing the personal data of customers, suppliers, and business partners, preventing changes to personal data after anonymization.<\/span>\n\t\t\t\t\t\t\t\t\t<\/li>\n\t\t\t\t\t\t\t\t<li class=\"elementor-icon-list-item\">\n\t\t\t\t\t\t\t\t\t\t\t<span class=\"elementor-icon-list-icon\">\n\t\t\t\t\t\t\t<i aria-hidden=\"true\" class=\"fas fa-check\"><\/i>\t\t\t\t\t\t<\/span>\n\t\t\t\t\t\t\t\t\t\t<span class=\"elementor-icon-list-text\">A standardized, robust, and auditable anonymization process has been defined, with the possibility of rollback if necessary.<\/span>\n\t\t\t\t\t\t\t\t\t<\/li>\n\t\t\t\t\t\t<\/ul>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<section data-particle_enable=\"false\" data-particle-mobile-disabled=\"false\" class=\"elementor-section elementor-top-section elementor-element elementor-element-758b8862 elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"758b8862\" data-element_type=\"section\" data-e-type=\"section\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-73457282\" data-id=\"73457282\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-4f31af67 elementor-widget elementor-widget-heading\" data-id=\"4f31af67\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h4 class=\"elementor-heading-title elementor-size-default\">Quote<\/h4>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-2149dc04 elementor-widget elementor-widget-testimonial\" data-id=\"2149dc04\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"testimonial.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<div class=\"elementor-testimonial-wrapper\">\n\t\t\t\t\t\t\t<div class=\"elementor-testimonial-content\">Qintesi's GDPR Cockpit solution has efficiently resolved the issue of anonymizing personal data in the S\/4HANA environment. It has ensured full compliance with the right to be forgotten through a native SAP process that is streamlined, auditable, and has no impact on accounting integrity, delivering benefits in terms of compliance and operational autonomy. A quick, easily implementable result that is fully compliant with regulations.<\/div>\n\t\t\t\n\t\t\t\t\t\t<div class=\"elementor-testimonial-meta elementor-has-image elementor-testimonial-image-position-aside\">\n\t\t\t\t<div class=\"elementor-testimonial-meta-inner\">\n\t\t\t\t\t\t\t\t\t\t\t<div class=\"elementor-testimonial-image\">\n\t\t\t\t\t\t\t<img decoding=\"async\" width=\"600\" height=\"420\" src=\"https:\/\/www.qintesi.com\/wp-content\/uploads\/2022\/03\/Valentini_600x420.png\" class=\"attachment-full size-full wp-image-17296\" alt=\"\" srcset=\"https:\/\/www.qintesi.com\/wp-content\/uploads\/2022\/03\/Valentini_600x420.png 600w,  https:\/\/www.qintesi.com\/wp-content\/uploads\/2022\/03\/Valentini_600x420-300x210.png 300w\" sizes=\"(max-width: 600px) 100vw, 600px\" \/>\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\n\t\t\t\t\t\t\t\t\t\t<div class=\"elementor-testimonial-details\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t<div class=\"elementor-testimonial-name\">Michele Valentini<\/div>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<div class=\"elementor-testimonial-job\">Executive Head of Unit Development &amp; Integration<\/div>\n\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<section data-particle_enable=\"false\" data-particle-mobile-disabled=\"false\" class=\"elementor-section elementor-top-section elementor-element elementor-element-20c2abc9 elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"20c2abc9\" data-element_type=\"section\" data-e-type=\"section\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-57ba2ae1\" data-id=\"57ba2ae1\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-5fc2e797 elementor-widget elementor-widget-text-editor\" data-id=\"5fc2e797\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>Le informazioni contenute in questo documento sono di propriet\u00e0.<br \/>Copyright \u00a9 2014 Qintesi S.p.A. Tutti i diritti riservati.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<\/div>","protected":false},"excerpt":{"rendered":"<p>Challenge A leading company in the Mobility and Public Services sector, currently migrating to SAP S\/4HANA, needed to ensure full compliance with EU Regulation 2016\/679 (GDPR), particularly in relation to the right to be forgotten and the protection of the personal data of its customers and suppliers. The previous features used for data anonymization would [&hellip;]<\/p>","protected":false},"author":1,"featured_media":34743,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","format":"standard","meta":{"_vp_format_video_url":"","_vp_image_focal_point":[],"footnotes":""},"portfolio_category":[],"portfolio_tag":[1193,1194,1195,1196],"servizi-offerti":[808,809,811,1015],"moduli_implementati":[933,1197,1198],"settore":[826],"class_list":["post-34748","portfolio","type-portfolio","status-publish","format-standard","has-post-thumbnail","hentry","portfolio_tag-anonimizzazione","portfolio_tag-data-privacy","portfolio_tag-gdpr","portfolio_tag-scrumbling","servizi-offerti-digital-transformation","servizi-offerti-vertical-solutions","servizi-offerti-management-consulting","servizi-offerti-pm-governance-realization-en","moduli_implementati-sap-abap-en","moduli_implementati-gdpr","moduli_implementati-s-hana","settore-transportation-logistic-en"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.5 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>GDPR data retention in S\/4HANA: implementation of the Qintesi solution for data anonymization in public utilities - Qintesi<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.qintesi.com\/en\/portfolio\/gdpr-data-retention-in-s-4hana-implementation-of-the-qintesi-solution-for-data-anonymization-in-public-utilities\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"GDPR data retention in S\/4HANA: implementation of the Qintesi solution for data anonymization in public utilities - Qintesi\" \/>\n<meta property=\"og:description\" content=\"Challenge A leading company in the Mobility and Public Services sector, currently migrating to SAP S\/4HANA, needed to ensure full compliance with EU Regulation 2016\/679 (GDPR), particularly in relation to the right to be forgotten and the protection of the personal data of its customers and suppliers. 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